Planning an event like a birthday party, wedding, or business meeting may sound exciting at first. However, the reality is that planning one takes ample of time, tremendous organisation skill, and great patience.
Before finally making plans, ask yourself these questions: Do you have enough time to prepare all the needed stuff for the said event? Are you willing to sacrifice your daily work in order to do all these? If your answer to even one of the questions is no, then you might want to consider hiring an event planner.
It may be hard to settle on the idea that you need someone else to do the job for you, especially when you’re on tight budget. However, if you look at the bigger picture, you’ll realise that it’s the best decision.
Here are more tell-tale signs that you definitely need to pick up the phone and call a good planner to take over your event:
- If you’re working and haven’t had enough time to look for a proper venue.
Having the perfect location for your event is one of the important things you should consider. A spacious and comfortable location will matter a lot. However, if you do not have enough time to look for the best place, you might end up some place that looks like a disaster. An event planner, on the other hand, has contact with the best hotels and other places perfect for any occasions.
- You do not have time to prepare everything.
Nothing beats being fully prepared, they say. Now if you do not have the time to evaluate the situation, list all possible problems, create counter solutions, outline an action plan, and fulfil your event’s objectives, then it’s better to have an event planner take over it. They can organise even small essential things for you, like ensuring the hotel wifi is in place, and all the other equipment is functional.
- You have a hard time scheduling a meeting with third party vendors.
Choosing a third party vendor, as a caterer, to support your event is a significant factor to consider, especially if you’re planning to throw a big party event. Now, your event planner can do a proper time and room scheduling between you and your third party vendor so you can talk about your plans and expectations. No longer will you hold the interviews and inquiries yourself. This will save you a lot of time.
- You only have a limited budget.
Sometimes, it’s easy for things to get out of hand. You wouldn’t want to hold an event that will cost you more than it should. If you tell an event planner the funds you’re willing to spend, they can work around it and try to look for a location and hire a third-party vendor that meets your requirement and fits your planned budget.
- You’ve never tried planning an event before.
If you have never organised a party or event before, then planning may be done longer and finding contacts might be more difficult. If you’re on tight schedule, you’ll realise that doing it yourself is not the best option. Professional event planners utilize customized event rental software to keep track of all the ins and outs and make the whole process much easier.
- You are not patient enough.
Planning and organising an event needs a lot of patience. The process is long and not fit for the weak-hearted or those that quickly give up. If you think you’re not up for it, you might want to think again. Can you risk the success of the event?
Hiring an event planner can be considered an additional expense, but it’s the most efficient way of making any event a success. After all, you’re paying for their expertise so that you only have to sit back and witness things happen.